People in different locations can communicate like they are in the same room using video conferencing which integrates video, audio and peripherals through the transmition of synchronized images and verbal communications between the parties to enable two or more people to communicate over some type of telecommunications lines. Components of a video conferencing are video cameras, microphones, appropriate computer software, computer equipment and any other peripheral device that can integrate the transmission line to relay the information. The process that takes place in a video conference starts with recording of analog information by the microphones and the cameras, breaking down the information into discreet units, Encoding of the information by the codec to a digital line, Receiving of the digital information by the receiver’s codec and finally the translation of the digital signals back into analog video images and audio sounds.
A small group or individuals from 4 different locations can be able to communicate in split screens trough a type of video conferencing referred to as Continuous Presence video conferencing.
An organisation can be able to cut down travel expenses if they have a video conferencing system. It also saves the organisation a lot of time helps it to make quick decisions and actions during times of emergency because the necessary decision makers do not have to spend time travelling for such decisions to be made. Video conferencing also allows for business meetings, seminars, and training sessions to be conducted. Data and knowledge can be shared along long distances through presentations to the important members of an organization using video conferencing.
Even if one has a professional installer they should know what needs to be done before holding a conference to eliminate problems which may cause delays. To completely eliminate problems which may cause the delays during the video conferencing installation process, one has to be aware of what needs to be done before initiating the conference so that they can be able to deal with it even when the professional installer is not around. One should ensure that they have prepared the room for conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items before the video conferencing installation. Video conferencing installation requires preparation of the conference room for conditioning and ventilation and fit of the conferencing equipment, power check and organising furniture.